Planning a party

March 9, 2018

If you are planning a party the accessories, the catering, the entertainment all need to be sorted, obviously, and the sooner the better. You can get good last minute deals, it’s true but you might not. If you are organising a wedding it’s probably better not to wait to the last minute!

Planning a party – do it now!

One of the key pieces of the puzzle for a wedding is the venue. For a bride this might be absolutely key to the whole day – I say might because it doesn’t have to be. But searching for THE venue is the first thing to do. Unfortunately venue prices are very much like holiday prices. More people want to get married in the summer than the winter and the prices reflect that. Expect the fees to double between February and May – and if your venue is very special then BOOK EARLY. For some couples, of course, this isn’t an issue and a long engagement can be romantic (and practical).

Is there a check list for deciding on a venue?

Location

Let’s start with one of the simpler issues – Location. Studies show that the vast majority of brides get married and have their reception within 35 miles of where they currently live. There are loads of directories that can help. However possibly the easiest is to look back at any weddings you went to recently. What was the venue? Did you like it? Can you draw up a check list? Check with those brides, the chief brides maid and best man. When you have an idea, go and visit when they have a wedding fair.

When thinking about the weddings you’ve seen, try to draw up a plus and minus spreadsheet. What you liked and what you didn’t. Be subjectve, but fair – perhaps the location was fantastic but too big for what you had in mind. Perhaps too much waiting around whilst pictures were taken.

Access

Something to consider is access to the venue. I don’t mean disabled access (since that is covered by legislation), but access to the venue. Before the party is important for your guests. After the party is just as important – taxis etc etc.. Staying at the venue before the wedding is ideal as it helps to calm the nerves but not every venue allows that.

Where to stay?

Whilst thinking about access, also consider how your guests are going to get there. If they’ve come far, where can they stay. Some may elect to stay at the venue itself but for most it’s likely to be somewhere local – so research these details. If you are using a wedding web site make sure that you add the details in.

Getting away

How are guests going to get away from the venue; it might be useful to include information on taxi firms.

Parking

it seems silly to highlight this but if parking is an issue (whether at the church or the reception) then let your guests know. There’s nothing worse than arriving late for a wedding because you couldn’t find a parking space (and if you are the bride ….)

Children

How are any children that attend going to be entertained? You might decide to have a child-free wedding. But if you don’t then making some sort of plans for them would be a good idea. The venue wedding co-coordinator might have some ideas for this, it might be up to you. Some things to consider – perhaps a designated area for the littlest ones with a specific supervisor? Perhaps supplying lots of paper, crayons, colouring books. Perhaps organising an outside play area (though this might be too much of a temptation for some of the guests!) – the list is endless.

We can only go so far in our advice – after all we are a photo booth company – but I thought we’d put this down having picked the brains of our booth butlers and their years of experience between them.

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